Dear Glenbard North Music Parents,
The purpose and objectives of the Glenbard North Music Booster Association are to:
“Promote the musical education of the students in the Glenbard North High School Music Program.
The Association shall enlist the cooperation and support of the parents, school and community: To encourage musical training in every way possible, make known the needs of the students in the music program, promote, sell, and publicize the importance of the music program in the area served by Glenbard North High School, and to assist the music directors and the school administration in maintaining a superior program of music education.”
The Executive Board of the Glenbard North Music Booster Association has been committed to these principles. Moreover, since the Glenbard North Music Booster Association is a registered 501(c)(3) with the Internal Revenue Service, we are also committed to protecting our tax-exempt status. The purpose of this letter is to explain our actions with regard to upcoming student-driven fundraisers, i.e. the cookie dough sale.
Because of certain general information that has come to our attention regarding the IRS posture on tax-exempt organization fundraisers which appears to discourage individual fundraisers, we feel it is important to take time to review this matter. Toward that end, we are consulting with the administration of the school and the District, and will continue to evaluate the information and appropriate options. In the interim, while we are looking into this, we feel it is prudent to take a new approach regarding fundraising.
It is the hope of the Executive Board (which includes our Music Department instructors, Mrs. Johnson and Ms. Whisnant) to arrive at a solution which preserves the basic function of the individual student accounts without jeopardizing the Music Booster’s tax-exempt status, though there are no guarantees. With the next fundraiser, the cookie dough fundraiser, upon us, we have not yet reached that solution. Given that this fundraiser is the first one since the Disney Trip, which means we are still two years from the next Music Department trip, the Music Boosters voted at last month’s meeting to keep all funds raised from the cookie dough fundraiser within the Music Booster general fund. We will keep records of individual sales efforts should a viable option become apparent. However, if we cannot find a way to protect the tax-exempt status of the Music Boosters, our intention is to keep those funds, and subsequent funds, in the Music Boosters’ general fund to be disbursed in accordance with applicable laws and IRS regulations.
We ask that you continue encouraging your kids to have a successful fundraiser. While these funds may or may not benefit them as individuals, they will certainly benefit the team as a whole.
Questions concerning this matter may be directed to me. Please email me at email@example.com and leave a contact number so we may speak directly and I will get back to you as soon as I can.
Thank you for your understanding and continued support of our kids in the Glenbard North Music Program.
President, Glenbard North Music Boosters Association